TA Absences: Difference between revisions

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m (updated procedure for finding a sub, changed references to Daniel Erman to Qin Li, and added a section about what to do in emergencies.)
(Replaced content with "'''The content of this page has been moved to https://kb.wisc.edu/math/134003 and the most updated version will be there. (Jan 16, 2024)'''")
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This page summarizes how to find subs for TA absences in the math department. 
'''The content of this page has been moved to https://kb.wisc.edu/math/134003 and the most updated version will be there. (Jan 16, 2024)'''
 
=== Background ===
In 2020-21, L&S revised a number of policies surrounding TA absences, including sick days.  Below, we summarize current L&S policies as they pertain to Math TA’s.  Note that the policies are set by L&S and subject to change, so for more details, you should always refer to the Graduate Assistantship Polices and Procedures (GAPP) document: https://hr.wisc.edu/policies/gapp/ as well as https://kb.wisc.edu/ls/24845
=== Sick leave or not? ===
If you are a TA who is missing class for 1 or 2 days, first determine if you will be taking official sick leave.
 
* If a TA is missing their course for reasons NOT covered by the sick leave policy (see [https://hr.wisc.edu/policies/gapp/ GAPP]), then the TA is responsible for: obtaining approval from the lecturer to be absent for those classes; finding their sub;  and making up the missed hours by subbing for the other TA’s sections or completing additional MLC hours.  This includes, for example, a TA who is traveling to a conference.  You can always reach out to Bobby Grizzard, Cassie Williams, and Qin Li if you have questions.
* If a TA is missing their course for reasons covered by the sick leave policy (see [https://hr.wisc.edu/policies/gapp/ GAPP]), then they may either
** Find their sub and swap as above.  This lets a TA retain their sick days, in case of an unexpected longer term issue.
** Use a sick day, in which case the TA is not required to make up the time, nor to find their own substitute.  (To use a sick day you need to clearly inform Bobby Grizzard and Qin Li, via an email, that you would like to do so.  Also fill out the google form below.)
* In all cases, the TA should fill out [https://forms.gle/Z8DUvPsF9gNQEQE36 this google form]
 
=== How to find a sub ===
If you are seeking a sub, we encourage you to take the following steps (in order).
 
1.  Reach out directly to the other TAs teaching for your particular lecturer, as this will be the least disruptive for the students.
 
2.  Reach out to TAs teaching other sections of the same course.
 
3.  Email all current TAs using <code>math_dept_ta@g-groups.wisc.edu</code> or all math grad students using <code>math-graduate@g-groups.wisc.edu</code>.  (You have to be a math graduate student to send to the math-graduate group.)
 
4.  If you still are unable to find a find a sub at this point, then you can reach out to Bobby Grizzard, Cassie Williams, and Qin Li and let us know.  Even in cases where sick leave is not being used, we sometimes help find subs at the very last minute.
 
=== Emergencies ===
If you find that you are unable to sub at the last minute (e.g., you wake up sick or fall ill late at night, or your transportation to campus has an issue and you won't make it to class), please email Bobby Grizzard AND Cassie Williams AND Qin Li AND Heidi Udelhoven (2nd floor administrator).  If we cannot find a sub in time, you will use sick leave for that absence and we will do our best to communicate the situation with your students and lecturer.
 
=== Longterm Absences ===
In cases of longer-term absences (3 or more days):  please contact your lecturer, Bobby Grizzard, Cassie Wililams, and Qin Li.  These are handled on a case-by-case basis.
 
=== FAQ ===
We are hoping to add a Frequently Asked Questions section.  If you have a question, please send it to Bobby Grizzard, Cassie Wililams, and Qin Li and we will do our best to answer it, either via email or by putting an answer up here.

Latest revision as of 15:29, 16 January 2024

The content of this page has been moved to https://kb.wisc.edu/math/134003 and the most updated version will be there. (Jan 16, 2024)

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